Before construction can begin on any project covered by these Wilson Ranch Design Guidelines, written authorization must be obtained from the Wilson Ranch Design Review Committee .In addition, a building permit must be obtained from the Okanogan County Building Department. Approval of any project by the Committee does not waive any requirement for permits or approvals from Okanogan County or any other governmental or quasi-governmental agency having jurisdiction at Wilson Ranch. Nor does the obtaining of all required permits from Okanogan County and other governmental or quasi-governmental agency having jurisdiction at Wilson Ranch waive the need for Committee approval. The Committee will not knowingly approve a project that violates jurisdictional building or zoning codes.The Committee takes no responsibility and assumes no liability for any project's conformance to any criteria other than these Design Guidelines and the CCRs (see Article 6.7). Wilson Ranch Design Review Submittals All plans and specifications for the construction or installation of any improvements within Wilson Ranch covered by these Design Guidelines, and any other correspondence with the Committee, must be submitted to the Committee at the following address: Wilson Ranch
Design Review Committee The Committee may, upon written or other reasonable notice, change its mailing address and telephone numbers. The Committee will review, approve and/or disapprove submitted plans and specifica-tions regarding style, exterior design, appearance, location and compliance with the provisions set forth in these Design Guidelines, and any requirements included in the Wilson Ranch CCRs only. The Committee has no authority to review and/or approve any improvement plans and specifications for engineering design or structural engineering and safety, nor for compliance with applicable zoning, building, or other county, state, or federal laws, ordinances, codes, or policies. Along with obtaining all necessary approvals from the Committee as set forth in the CCRs and these Design Guidelines, each Owner is obligated to obtain all necessary governmental approvals. Plans and specifications are to be prepared in accordance with all applicable governmental laws and regulations affecting the use of the property and the improvements thereon. Committee Membership The Committee shall be responsible for the establishment and administration of these Design Guidelines to carry out the purposes and intent of the CCRs.The Committee shall be composed of three (3) persons, who need not be Members of the Association.All of the members of the Committee shall be appointed, removed, and replaced by Declarant in its sole discretion, until such time as the Class B membership is terminated, and at that time the Board of Directors shall succeed to Declarant’s right to appoint, remove, or replace the member of the Committee. Design Review and Approval Procedure By way of illustration, but without limitation, the following improvements require submission to the Committee for approval:
Design Review Process,
Fees, and Submittal Requirements Application
Fee Schedule All submittals to the Committee must be accompanied
by a check, payable to the WRA, for one thousand dollars ($1,000.00). For all construction or other improvement projects
requiring review by the Committee, as defined in these Guidelines,
all submittal packages must include the following information.Refer to the Review Form found at the end
of this section.
All submittal packages must include three (3) sets
of plans, specifications, and any other materials, and be sent
by the Applicant directly to the Committee for review. When the completed submittal package and review
fee are received by the Committee, one Committee member will
be designated by the Committee to act as Project Representative.The Project Representative will act as liaison between the Committee
and the applicant.All
communication between the Applicant and the Committee should
be directed through the Project Representative. Typically, three (3) submissions are necessary
for custom home review and approval by the Committee.(Please refer to the flowchart below for an illustration of typical
process and steps.) First, it is highly recommended that an informal
pre-application meeting occur prior to beginning the formal
design process.The
initial concept meeting and preliminary design workshop are
required in the review and approval process.This
meeting should be held informally with the Committee at the
beginning of the design process.The Property Owner and the Committee Representative
will meet to discuss the design review process.The Committee encourages the attendance of the builder at all meetings
throughout the Design Review Process. The first submission
will include Schematic Design plans.The second will include
the final Construction Drawings, provided there is approval
of the first submission with authorization to proceed.The third submission
is for the Committee and its representative to review the local
building and zoning department’s comments or conditions as
required for a building permit.Approval
to proceed with construction is not permitted until this review
is complete. Upon completion of the review and approval process,
one (1) set of each submission is to be retained by the Committee,
and one (1) set is to be returned to the Owner.All
submissions must be determined to be complete before the Committee
will commence with the review of plans.Submissions
that are not complete, as determined by the Committee, will
be promptly returned to the Owner. Deposits
and Insurance Owners shall, at the time of obtaining all required
building and improvement permits, pay the following deposit
through escrow to the WRA, Inc. or their agent: Damage
Deposit.One
thousand dollars ($1,000.00) to assure the proper clean-up
of dirt and debris and repair of any
damage to the landscaping, private streets and entry gates/monumentation
within Wilson Ranch caused by the Property Owners or agents
in the construction of their custom or production home.
The $1,000.00 deposit will also be held until landscaping
is complete. All landscaping is to be completed within
90 days of Finalization of Building Permit, or one hundred
dollars ($100.00) per week thereafter will be deducted
from the deposit. This deposit or any remaining portion
is to be refundable upon completion of the construction
of an Owner's home. Any refunds due the Owner will be distributed
after the Finalization of Building Permit from the Okanogan
County Building Department, completion of landscaping,
and a written request by the Owner to the Committee. The
Committee will have the discretion to approve the release
of the respective deposits after determining that any damage
caused by Owners in the construction of their custom or
production home has been repaired. Landscaping
Deposit.An additional one thousand dollar ($1,000.00)
deposit is required to ensure that each homesite submits
a landscape plan for approval and guarantee that landscape
construc-ion be complete within 90 days of Finalization
of Building Permit, provided seasonal conditions permit.Failure
to comply within 90 days will result in a one hundred dollars
($100.00) per week deduction from the deposit.This
deposit or any remaining portion is to be refundable upon
completion of the construction of an Owner’s custom or
production home.Any refunds due the Owner will be distributed after the issuance
of a Finalization of Building Permit, completion of landscaping,
and a written request by the Owner to the Committee. The
Committee will have the discretion to approve the release of
the respective deposits, after determining that any damage
caused by Owners in the construction of their custom or production
home has been repaired. Prior
to the commencement of construction, the Property Owner shall
purchase and require his/her contractor to purchase general
and liability insurance, and shall maintain and cause contractors
to maintain such insurance.This Certificate of Insurance must be maintained
for the entire period of time necessary to construct the Owner’s
residence or residential addition/ renovation, and through
the timeframe to obtain a Finalization of Building Permit,
in the amount not less than one million dollars ($1,000,000.00). Each
liability insurance policy shall contain the following clauses: This insurance shall not be canceled, limited in
scope of coverage, or non-renewed until 30 days written notice
has been given to: Wilson
Ranch Design Review Committee This insurance policy which names the Wilson Ranch
Association and the developer as additional insureds is primary,
and any insurance maintained by such additional insured shall
be non-contributing. Preliminary
Meeting Prior to the submittal of schematic plans to the
Committee, the Property Owner, architect or designer, and builder
are invited to meet informally with the Committee Staff Representative
to review the intent of the Design Guidelines and to clarify
any questions related to the review process.The
Property Owner or Owner’s representative should contact the
Committee to set up this initial meeting. Submittal
No. 1 Plot Plan: Drawings showing property lines accurately, including
length, angles, and amount of curve. Drawings showing all buildings, structures, fences,
walks, setbacks, sidewalks, slopes and street right-of-way
contiguous to the Property.Show
required building envelope setbacks.Show
all utility corridors. Summarize the square footage of the first floor,
second floor, garage, covered decks/porches and basement. Drawings to include specifications of materials,
color and height of all fences, berms and retaining walls.Heights of the top of walls and berms should
be shown in relation to adjacent ground elevations. The plot plan should clearly indicate the location
of the proposed construction, including location and heights
of existing fences, walls, berms and structures. Landscape Plan: The plan should show trees, shrubs, grass and planting bed area amounts, types and size. The plan should also include: fences, walls, berms, trellises, arbors, gazebos, drainage, grading, game courts, spas, and spa mechanical equipment. Preliminary Grading Plan: Show existing contours and the proposed drainage
concept (this information may be incorporated with the plot
or landscape plans). Floor Plan: Indicate all walls, columns, openings and any conditions
or feature that will affect the exterior design of the building. Scale accurately all items and parts of plans and
details, including balconies, decks, atriums, garages, accessory
buildings, square footage of total living area of residence,
garages, pools, recreation areas and patio covers. Include notes on all exterior items that cannot
be clearly noted on the elevations. Elevations: Provide exterior elevations to scale of all proposed
buildings.All horizontal
elevation points must be shown on the elevations (i.e., ridge
lines, balconies, terraces, etc.). All finish materials, colors and textures should
be identified. Other Documents: Perspective, isometric, or renderings are additional
drawings that are not requiredon the trail side lots; however,
they may assist the Committee to understand the proposed design.Samples
of proposed materials and colors may be requested at this submittal. Review
of Submittal No. 1 When the Committee and its representative have
determined that all requirements for Submittal No. 1 have been
met, the Committee must, within 21 days, meet and either approve
or disapprove the proposed improvements.The
Commit-tee will notify in writing or by phone notice to the Owner
of the date, time and place of the review meeting.Failure
by the Committee to act within this 21 day period will constitute
a denial of the submittal.In
the event of such a denial due to non-action by the Committee,
the homeowner may then request, by mail, formal notification
of the status of the submittal.Should the Committee disapprove any submittal,
the Owner has the right to appeal the decision to the Board of
Directors of Wilson Ranch Home Property Association, within a
21 day period, pursuant to the Act of Dedication. Submittal
No. 2 Submit four (3) copies of the final working drawings
including all of the following: Working Drawings: Minimum Scale 1/4 inch = 1 foot Drawings shall include any revisions required by
the Committee after review of Submittal No. 1. The drawings shall be fully dimensioned and include
the following drawings:
Written specifications for all work (as required).Indicate all materials.Indicate any unusual conditions or construction
requirements. Exterior Colors and Materials: All colors and materials must be provided on a
sample board or on an elevation sheet.The
sample board or elevation sheet must clearly indicate which
color(s) and material(s) will be used on each portion of the
building. All colors and materials must be identified
with a manufacturer's name and list number/name.Colors must
be painted on the proposed finish surface material.A sample
of the roofing material, brick, stucco and siding must
also be provided. Grading Plan: Minimum Scale 1 inch = 20 feet A plan that indicates contours, flow lines, drainage
patterns existing and proposed finished grades. Finish grade changes (cut and fill require-ments)
accompanied by a grading plan. Landscape Plan: Minimum Scale 1 inch = 20 feet The plan should indicate all Zone areas and their
respective square footage.Show
type, size and location of all plant materials and be consistent
with the landscape standards set forth in these Design Guidelines.Show all fences, berms, walls, trellises, arbors and gazebos, their
location, material and color. The plan should also include drainage, slope stabilization,
game courts, spa and spa mechanical equipment. Spa Tub Plans: Minimum Scale 1 inch = 10 feet Must include plans for drainage, spa tub equipment
and construction in conformance with these Design Guidelines
and the CCRs. Review
of Submittal No. 2 When the Committee has determined that all requirements
for Submittal No. 2 have been met, the Committee must, within
14 days, either approve or disapprove the proposed improvements.The Committee will provide written notice
to the Owner of the time, date and place of the meeting.Failure by the Committee to act within this 14 calendar day period
will constitute a denial of the submittal.In the event of such a denial due to non-action by the Committee,
the homeowner may then request, by mail, formal notification
of the status of the submittal.Failure
by the Committee to act within 14 calendar days of this request
will constitute an approval of the submittal.Should
the Committee disapprove any submittal, the Owner has the
right to appeal the decision to the Board of Directors of
Wilson Ranch Association pursuant to the Act of Dedication. This review will include, but not be limited to:
a determination of whether the submittal is consistent with
Submittal No. 1; itemized reasons for any discrepancies if
plans are not approved; and the review and approval or disapproval
of all plans.Upon the Committee approval of Submittal No. 2, Owners should diligently
proceed to submit their plans and specifications to the appropriate
Building and Planning Departments for approval and issuance
of grading and building permits.The
Owner must provide a copy of all building and/or grading
permits to the Committee. Submittal
No. 3 Upon issuance of the building permits by the local
Building and Planning Departments, the Property Owner shall
submit copies of the Building and Planning Department’s comments
and required changes (if any) to the Committee.The
purpose of Submittal No. 3 is to give the Committee the opportunity
to review and acknowledge their comments and conditions of
approval and any required changes to the final construction
plans. Any proposed changes or deviation from the approved
plans occurring during construction must be submitted to
the Committee and its representative for approval, prior
to the commencement of such changes. The review of the submittal shall be in accordance
with the procedures and time periods used for review of Submittal
No. 2. Notice
of Completion After completion of all improvements to the property
and after issuance of Certificates of Occupancy, the Owner
shall submit a letter to the Committee and a copy to the
WRA Board of Directors indicating that all improve-ments
on the Property are complete and are in conformance with
the approved plans and specifications by the Committee.Upon receipt of the letter, the Committee
must inspect the improvements within 15 days. After inspection, the Committee must notify the
Owner of either final approval of the improvements or noncompliance
with the approved plans and specifications.Failure
by the Committee to notify the Owner of any noncompliance
within 30 days after completion of the inspection will constitute
an approval of the improvement. In the letter stating that all improvements are
complete, the Owner shall also have the right to request
that any remaining refundable portion of their deposit be
released by the Wilson Ranch Association Board of Directors
after the inspection and final approval of the improvements
by the Committee.The
Owner shall also have the right at this time to request permission
to release any insurance policies or letters of credit that
have been held against the property.
Approval Process
DESIGN REVIEW COMMITTEE APPLICATION FOR
REVIEW
A
Submittal Fee of $1,000.00 is required, or as determined by
the Committee. A
deposit of $2,000.00 is due upon approval of submittal No.
2 (This covers $1,000 for clean-up / damages and the deposit
$1,000 for landscape). As
a Wilson Ranch Builder I/we have read the current Wilson Ranch
Design Guidelines, Declaration of Codes, Covenants and Restrictions
and fully understand the requirements set forth as they pertain
to this application.All work will be completed in conformance
with the approved documents and application.Any
change to any building associated with this application shall
be resubmitted to the Committee and obtain approval prior to
commencement of any and all improvements.
Wilson Ranch Design Review Committee
DESIGN REVIEW COMMITTEE APPLICATION FOR REVIEW
Home Program and Areas
Material, Finishes & Color
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